Planning is an integral part of any event. When it comes to hybrid events, planning is of utmost importance as you are managing two different sets of guests at two different levels. You must continuously endeavor to maintain a balance between the two. For this, you would require a highly efficient virtual event platform. The challenges of a hybrid event can be quite nerve-wracking and managing two parallel events in one go of different nature can be stressful. Planning is all it takes to succeed, so what are the elements that need to be kept in mind. How can you plan a hybrid event? The planning The first consideration will be the type of event being hosted. Is it an internal or external event? The platform is the most important aspect of hybrid events. This type of event challenges every limit of technology, and the best event platform should be selected for both internal and external events. Your purpose is to provide the best experience that would happen seamlessly. The mission or goal of the event and what kind of experience you have in mind for the attendees. These are searching for questions that meet the event success and must be answered by all hybrid event hosts. When should you host a hybrid event? In the COVID pandemic times, hybrid events are a possibility that some are willing to explore. The idea of having limited guests attending the event in person while the rest participate through the virtual platform is a thought that is appealing to a good number of people. The networking issues and technical challenges may be provoking this thought. However, one must realize that the sooner you are technology savvy the easier it would be for you to adapt to this new concept of event planning. A hybrid event is not a bad idea if the location that is hosting the event has been deemed safe and the people attending the event have been fully vaccinated and tested safe. The difficulty of hosting trade shows, exhibitions are difficult outside in-person, but not impossible, as a good virtual event platform is fully equipped with this technology and supports the possibility of showcasing a brilliant tradeshow, exhibition and conference experience for guests. Planning the event is all it takes, and you can unfold a never before experience for your virtual guests. What can the virtual event platform do for you? Working out a simple registration process that can be shared with potential attendees the process helps in converting guests to the event. You may or may not add a payment option right at the registration time. Once the registration is done, you can start sending other updates like a welcome message that would carry an app of the event. Your guests will get automatic updates on the latest posts made on social media platforms through customized emails that would be sent to each attendee automatically through the virtual event platform. While you score an array of other attractive options in the advanced virtual event platform, remember that the platform is collecting rich data from attendees that will help you to measure the success of your event at every stage and help you develop your event in stages. Also, this is a great key to unlock for the sales team. Make the right selection with Evenesis, https://www.evenesis.com/ and find the hybrid event or virtual event take off with trumping success.
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Y Us Sdn Bhd (Evenesis)
Evenesis, a complete end-to-end event management system. It is a comprehensive tool and platform for event organizers and planners to use to run and manage events such as conferences, exhibitions, trade shows and weddings. We are the pioneers in implementing an event platform that makes full use of the Augmented Reality technology. We also provide services such as custom software and application development, integration and IT consultancy. Our technologies and platforms are based on Microsoft and we are an MSC-status. Archives
August 2021
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