Planning is an integral part of any event. When it comes to hybrid events, planning is of utmost importance as you are managing two different sets of guests at two different levels. You must continuously endeavor to maintain a balance between the two. For this, you would require a highly efficient virtual event platform. The challenges of a hybrid event can be quite nerve-wracking and managing two parallel events in one go of different nature can be stressful. Planning is all it takes to succeed, so what are the elements that need to be kept in mind. How can you plan a hybrid event? The planning The first consideration will be the type of event being hosted. Is it an internal or external event? The platform is the most important aspect of hybrid events. This type of event challenges every limit of technology, and the best event platform should be selected for both internal and external events. Your purpose is to provide the best experience that would happen seamlessly. The mission or goal of the event and what kind of experience you have in mind for the attendees. These are searching for questions that meet the event success and must be answered by all hybrid event hosts. When should you host a hybrid event? In the COVID pandemic times, hybrid events are a possibility that some are willing to explore. The idea of having limited guests attending the event in person while the rest participate through the virtual platform is a thought that is appealing to a good number of people. The networking issues and technical challenges may be provoking this thought. However, one must realize that the sooner you are technology savvy the easier it would be for you to adapt to this new concept of event planning. A hybrid event is not a bad idea if the location that is hosting the event has been deemed safe and the people attending the event have been fully vaccinated and tested safe. The difficulty of hosting trade shows, exhibitions are difficult outside in-person, but not impossible, as a good virtual event platform is fully equipped with this technology and supports the possibility of showcasing a brilliant tradeshow, exhibition and conference experience for guests. Planning the event is all it takes, and you can unfold a never before experience for your virtual guests. What can the virtual event platform do for you? Working out a simple registration process that can be shared with potential attendees the process helps in converting guests to the event. You may or may not add a payment option right at the registration time. Once the registration is done, you can start sending other updates like a welcome message that would carry an app of the event. Your guests will get automatic updates on the latest posts made on social media platforms through customized emails that would be sent to each attendee automatically through the virtual event platform. While you score an array of other attractive options in the advanced virtual event platform, remember that the platform is collecting rich data from attendees that will help you to measure the success of your event at every stage and help you develop your event in stages. Also, this is a great key to unlock for the sales team. Make the right selection with Evenesis, https://www.evenesis.com/ and find the hybrid event or virtual event take off with trumping success.
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Hybrid meetings are the product of a pandemic world. It is a new concept that is trying to fit in old shoes. Let us see how we can make it more interesting, and at the same time, maintain the balance between the real and the virtual. A high technology app is the only way to achieve this. The pandemic has ushered in the flow of hybrid events. Though not new to the world, for the concept of hybrid did exist in a certain form in the pre-pandemic times, with the pandemic, the balance between the virtual and in-person event is critical. The thrust will be on equal fronts and a technologically sound hybrid event platform is your go-to success in events of a hybrid nature. We cannot yet think of a world without physical events, though the concept of virtual is proving to be advantageous for several reasons with safety and cost being a driving force behind this change. Hybrid events are team-driven events, and you would require a good virtual event platform. Your virtual event planning may not work out too well without competent team support. A hybrid event has two parallel events running simultaneously, a physical and a virtual event. Therefore, a skilled team needs to monitor and meet the requirements of each attendee in all zones at the same time. Let us regard the various scopes of hybrid events. Outdoor events These kinds of events are generally held for a large public comprising of customers and potential consumers. These can be encompassed in virtual conferences and trade shows, webinars, exhibitions, product demo etc. Internal events Organized and conducted by a company for its internal members, employees, stakeholders, dealers, sponsors etc. These events comprise conferences, sales meet, townhalls, tradeshows and exhibitions, dealer meets etc. When is it necessary to choose a hybrid event over an only virtual event?
At present, physical distancing is the right decision and sticking to virtual meets is something that most attendees would agree with. Regardless of being vaccinated, the world is still coping with an uncertain problem and getting together in-person, is not recommended, it is best to go online. So why not make the best from virtual event planning? Planning for virtual events through a hi-tech virtual event platform will bring transformative changes in the concept of event planning. Hybrid events can always be encouraged when the times are right but at this point, let us concentrate on making virtual events better. Choose hybrid event platform Evenesis, https://www.evenesis.com and ensure that your virtual event turns out to be just the way you had imagined it to be. An online event registration tool is the heart of organizing an event. It is the place from where the events secure their revenue. Attendees get the first impression of the event from the communication sent through the event registration. Therefore, event registration is vital for the success of an event. Organizing an online event? Make sure that you find the right event registration tool. If you are new to online events, then for holding a meeting or a conference an online event registration software is important. You should take one at the beginning of your event and here are a few highlights that will help you make the right choice for selecting the best event registration tool. A simple approach to registration Remember that your event registration platform should be user friendly and not involve a lot of fields or complicated registration procedure. The process should be as brief as possible. Setting KPIs The online event management system should meet the goals of your event. The registration should be able to record the likes and dislikes of the attendees making the registration process the first step to attendee response. Once these outlines are procured you can set KPI to improve the quality of the event for a better event experience. Integrated platform The event registration process will also give you an idea of the revenue and you can coordinate your expenses accordingly. The event registration software helps in coordinating important events and conferences and while it does that, it integrates everything into the event registration system. The marketing automation platform, mobile app, payment process, expense management as well as analytics are all combined into the platform to offer better event-related data. Customizable registration Most event registration technologies that are available in the market have one size fit all, so look for event registration platforms that help you customize your event registration demands. Customizing event registration will give a better experience and more brand visibility to your event. Data Management and analytics An important part of an online event management system is data collection. The platform helps to monitor the key benchmarks and track the number of registrations in real-time. This helps in better registration analysis and data management and can be used as the basic information for various activities. Customer support Customer service is also an integral part of registration technology. A team to service customer requirement helps customers through the event registration process which is extremely helpful and should be kept in mind. Conclusion For seamless online event registration look for advanced software like Evenesis. It creates an automated intuitive experience for all attendees. Sending insightful posts, the software supports tools that design attractive content. The requirement for external software support is minimized when you use Evenesis. Sending event reports is a single point communication. It supports a unique ticketing system. The online event registration system is responsive and mobile-friendly, and the event registration software can be downloaded through the Evenesis app. Visit https://www.evenesis.com/ to learn about the various opportunities and enhance your event exponentially. Live digital events or virtual conferences allow participants to interact with each other within the boundaries of a virtual environment. They are especially significant from a business point as they include a global presence. No matter where a person is located, a virtual conference or event will bring them together. This was evident in 2020 when the Global pandemic broke out. Whether it is for an online course or for planning a virtual event, people collaborate on the virtual platform with each other. The distances are narrowed with the nature and the quality of the event. How can you make your virtual events more attractive and engage people without losing them at any part of the event? Personalized event Personalization is the most crucial part of a virtual event. If the event is for the travel industry, identify the common areas of interest and match them with your participants to add them to the same thread. While you do that, ensure that the event creates an atmosphere such as a virtual lobby, auditorium, exhibition hall etc. Create a unique value that would draw a participant for the personalized touch. Automation Virtual management software platforms help to save time through automation. From registration to sending out emails, understanding and procuring data, these are all automated responses that most of the advanced virtual event software can handle. Improved interaction You might think that virtual events limit consistent interaction and participation. Virtual conference or events include polls, Q&As, live chats, provide you with a survey and also an analysis and feedback of how participants like the event. You get an insight into the most appreciated part of the event. Virtual events also have the option of Pre-recorded content. Specific webinars and recorded lectures can be accessed by all those who have registered for the event and can be downloaded at any time throughout the event. Social and accessible With social media playing a significant part in our lives, how can a virtual event be away from it? Every development in the event is recorded on social media. The event is optimized with social media tools. The event website is a search engine optimized SEO with the titles and tags corresponding with keywords that help searchers reach the virtual event with ease. Inviting sponsorship Some might feel that virtual events are handicapped towards sponsorship. But that is not true as virtual events can also be sponsored. Collaborate with the sponsors from in-person events for conferences, webinars and even entertainment shows that are much awaited by the participants and attendees. Analysis and evaluation Another great advantage of virtual events is the availability of data and reports. A good conference management software will give you a complete analysis of how your event was conducted. Those insights will not just help you in improving your event, but also help the marketing team in increasing the event bandwidth while including more participants in the future. Conclusion A platform that looks after all these elements and helps in engaging with the attendees is none other than Evenesis. Visit https://www.evenesis.com/ to know more about the most advanced conference management software of the future. With COVID-19 completing a year-long spell, the situation provides little relief, yet business must go on. Caution has to be maintained to stream a successful hybrid event. What are the basic requirements for a hybrid event and how to go about building one? Let us evaluate the scopes. With the COVID-19 virus not leaving the world anytime shortly, the business must go on and so must events. The world functioned with virtual events the whole of 2020, and though the situation has not eased and the virus has returned with deadlier strains, the world must open with caution. Hybrid events are the best way of streaming sessions balancing virtual and in-person events. Controlling the participation of attendees and keeping the protocol of social distancing, is the best way of hosting conferences, trade shows and exhibitions to allow the business to grow. Gismos confuse The ‘tsunami of tech’ Denzil Rankine, the executive chair of AMR International and co-author of Reinventing Life: The Always-On Future of Events, says it is a little overwhelming for the participants of hybrid events. The technological tools are sometimes distracting and taking away attention from the main event. Needless to say that the development is recent and owing to this recent transition there is a sense of confusion and discovery that will settle with time. Encouraging familiarity Hybrid event platforms are trying to make the experience easeful for attendees and this is bound to improve in the days to come. At this point, there is still some apprehension among attendees and controlled attendee behavior is provoking the idea of hybrid events by Q3 of 2021. It is important to train attendees to hybrid events so that they are no longer driven by a curiosity to discover. They should feel familiar with what they embrace, like logging into the hybrid event platform, being familiar and getting accustomed to the virtual audience. Attention holders Event holders recognize that remote attendees do not have the same level of attention span, so paying attention to the speaker quality and also the decorations and other ancillary attractions will help the digital audience to stay glued to the event. If the talk sessions are interactive that too will hold the audience interest and promote interaction with question and answer sessions. The other lookout should be in making the sessions shorter, the program length can be shortened. Encouraging breakout discussions, informal group discussions, sponsor sessions, interaction with the presentation panels, meeting up in the networking areas can all be integrated into a hybrid event platform. Conclusion For managing a hybrid event, the best event hosting platform can be none other than Evenesis, https://www.evenesis.com/ With experience in hosting hybrid events, this hybrid event platform is ready to conduct the most ambitious events of the future. Not confounding attendees with tech gizmos and tools, this user-friendly event management platform exacts the need of the attendees as per their recommendation and is most certainly the smartest choice for hybrid events. Virtual events are here to stay, and the event industry is grooming itself. It is predicted that the event industry is making a forced and calculated shift to virtual events and thinking of ways to engage sponsors for exciting and involving virtual events. Event engagement ideas are the only way to hold audience interest. Here are some fresh ideas. Events have taken a shift from the in-person to virtual. While the event industry is ready to take daring steps to normalize with hybrid events, attendees are still apprehensive to attend them. So, when events will have to be virtual it is better to start the virtual event planning with interesting ideas for audience engagement. Here are a few fresh suggestions. Magic show It is a sure crowd puller, and virtually too, it can be amusing. Looping in a famous name from the world of magic will be an interesting point of attraction for sponsors. Providing a break in between two sessions is a very engrossing way to keep people involved. A Photobooth The eternal draw for events, a virtual photo booth this time is another very refreshing audience engagement. Picking a theme and creating interesting photoshoots as everything is plausible in the virtual world. Can be exciting and fun for the participants. Virtual Expo A hall showcasing a virtual expo, with a virtual stall that attendees could explore. Custom designed booths which when clicked on will take them to the sponsor page where they could have chats and live video conversations with exhibitors and set meetings and dates to have virtual discussions. Conclusion All these ideas can be successfully implemented if you have a highly collaborative virtual event platform like Evenesis. Designed to look after all the virtual event needs this is one platform that can imagine your event ideas and present them just like you would want. Their technical team is fully equipped with the knowledge and expertise to create customized applications for you. Connect to https://www.evenesis.com for the most successful virtual events. The global health trends are making the meeting industry look at things from a newer perspective. A lot depends on the vaccine and how they will set a perceptible change in the way people will adapt to the virus. Business, however, cannot come to a standstill and as we brave the pandemic, we study the best opportunities, the role of event management software and experiences that are helping the event market to grow. Let’s weigh them one at a time. With the Pandemic changing the vision of meetings in-person, there is a lot of thought worldwide to utilize the situation and make the most of what we are facing to keep the business growing. With event management software supporting high-end technology, they have not just managed to keep the business afloat but helped it grow through a virtual platform. Both hybrid and virtual events have taught event managers how to put their businesses right on track and keep giving it the right thrust instead of waiting for things to normalize. They have made the managers view the larger picture with a greater perspective. Making the most of what is at hand The success of the vaccine has a lot to do with events in person. Global distribution and the vaccine performance in addressing the new strains will determine the period of confinement. Most people are watching the trends and understand that it is difficult to ascertain when the world would be completely ready for live events. Meanwhile, carefully planned hybrid events and safe virtual events can be concentrated on, to make the most of this new opportunity. 2021 too will be one where the event industry will greatly rely on these two event concepts. When speaking of hybrid events, the key takeaway would be touchless as far as the check-ins are concerned and also in the restrooms touchless technologies will play a vital role. Branded PPEs will also help the attendees to maintain safety. The preparedness of the hospitality sector Don’t cancel bookings but reschedule them to a later date. That way you can keep up the hope of the event industry with the belief that things will normalize soon. As far as luxury travel is concerned, you can continue to create an experience, with safety being your driving factor. Improve existing relationship and encourage meetings by investing in strict safety measures. Train the staff of the on-site team on how preventive measures can ensure that complete security is maintained and how health is the topmost priority. Create great virtual experiences The strongest factor in virtual events in the content and the knowledge that the host displays in managing virtual events. Also, the internet quality and camera along with the sound system have to be in top order to establish successful virtual events. The host should be extremely savvy with technology. Keep the aspect of engagement strong with quiz, participation, Q&As and surveys. The event planning software should be able to create personalised experiences. Conclusion With the event industry relying more on virtual events, this is the best time to take help from a highly advanced event management software and Evenesis is your most reliable support. Visit https://www.evenesis.com/ to know about how this software will help you plan the best virtual and hybrid events. This is the most effective tool poised to take your business forward. An event app is the most useful and engaging technology that can be used for hybrid events. Keeping attendees updated and giving them a feeling of their inclusivity in events, this is arguably the best tool when events are slowly shifting to more virtual than in-person. Read to understand how advantageous an event app can prove to be and why every event management company should ask for an event app.
Mobile event apps are the most essential tool for any event. This technology engages, values and encourages attendees. The attendees understand the significance of an event app and with a little persuasion, they will download it from the google play store or iTunes stores. Let us find out what difference can an event app have on your event? Convenience and customized scheduling One of the main features of an event is meeting those with whom they can broaden their business. A meeting app can help you connect and schedule your meeting time according to your convenience. It helps you form the initial contact with a supplier or buyer. You can also enter a chat room and initiate your discussions over a video chat. The app offers faster connectivity than other tools. The appointment date will be marked in your calendar, google calendar or Microsoft outlook and a push reminder will be sent notifying time and date. iBecon Technology This is one of the most useful technologies and comes in very handy especially for in-person meetings. It rids the use of visiting cards by selecting the people that you would like to meet at the conference. When you come closer to the person the iBecon beeps making you aware of the person through a notification and you can enroll in a good and productive chat. However, with the emergence of virtual meetings this technology may lose its value. But in hybrid meetings, this still would have its significance as it aids in event online registration and content delivery along with seamless check-ins. With the advent of online event registrations, we have to see how this technology maintains its usefulness. Live polling, surveys, push notification There has been a dramatic shift in how events have shaped since the last decade and the change has been more palpable from 2020 in the pandemic world. Bringing the world of events closer on the virtual platform, the interactive experience has become more pronounced. The live polling option has gained more speed and popularity for not just events but any kind of decision making. The entire system is performed for a world audience in real-time. Therefore, live audience participation is no longer missed in virtual presentations thanks to the opportunity of live polling. Just like polling, you can collect the audience feedback almost immediately from events. The scope for analysis of the meeting increases tenfold enabling better study. Surveys like live polls are equally effective and sometimes, on important subjects, take the nature of a singly driven event. Push notifications are constant reminders, that not just update but help you keep the event in mind. You can prioritize your schedule if you know what is ahead of you in the day and set your agenda. Conclusion The Evenesis app is powered with these basic components and offers much more for the fast-evolving virtual events. Find out what more can you add to you event app with https://www.evenesis.com If you think that virtual events are expensive and bearing that cost is something that your organization cannot afford, then you are wrong. Look out for cost-friendly event management software and plan on building up a new model. This is most certainly the future of the event industry. In these pandemic times, the meeting and conferencing industry is geared up to make a difference and are not going to give up regardless of physical distancing. The virtual conference is the best way to maintain physical distance and at the same time achieve the goals that conferences meet. The advancement in technology has encouraged the use of conference management software which are modeled on software-as-a-service (SaaS) to bring people together in the virtual world. Social distancing is forcing companies to think of ways of engaging attendees and improving the quality of meeting every day. Plan and organize before launching the real meeting. Gearing up to virtual events Virtual meetings are the future of the event industry. They are also a challenge for companies to make significant investments, shift to technology and train staffs. However, weighing the benefits this is the best option left for companies and once the system is in place, companies will reap the benefits for years to come. Organizations should not overlook the value factors. In the coming years, virtual events will garner more benefits than in-person meetings and the expected audience size is infinite, therefore each company should assess the customer and influencer size before underestimating the reach of virtual meetings. At present, virtual meetings may look dull and lacking in excitement, but with a market potential so rich, event organizers have to think of ways to tap this huge audience that is available and active online. The way forward The event industry always has operated with a full-year plan and that objective needs to be set for virtual events as well. In-person meetings were of a different nature, therefore, for virtual, which is still undergoing a trial and error phase, they have to come up with plans to ramp-up the show, in a limited time. There are some challenges in terms of cost as the upfront cost is more in virtual meets as compared to in-persons, it is perhaps time to stop this comparison and enter into a safer zone with fresh ideas. Organization and planning are extremely important. Building thought leadership, driving engagement, displaying products and services virtually, creating an ecosystem of partners and building on relationships with influencers with one to one communication is a tangible way to go forward. Build communication Even before you decide to hold a meeting start forming event communities and get people prepared and engaged to the idea of the event. The new hybrid meeting model will have to be thought differently. The point is to engage people which may be difficult to achieve when meeting sessions are in progress. This was taken for granted in after meeting tea, or dinner sessions but now the mode has to be reinvented. Look out for preferred channels and use them as the touchpoint interaction. This will accelerate the event outcome, once people know and are familiar with each other. Forced interactions will be nullified and there may be scopes for informal chats in between tight meeting schedules. Relax the formality. Conclusion The change may have been sudden, but this is here to stay. The event industry will thrive virtually and the only way to build it up is by communication. Leave behind the in-person and traditional event practices. Make the most from events with conference management software like https://www.evenesis.com/. Move with the times. As an event planner, there are hundreds of things that you need to take care one of which is event registration. With the pandemic in the scene, the popularity of virtual events have grown higher and that is why online event registration are also getting pretty popular for any event irrespective of the type of the program - that is whether it is free or ticketed. You need to have a proper registration done when using an online event. There are plenty of benefits of online registration. Let's have a look – Event registration software are available which creates registration forms with templates that are easy to fill out. Also you can have standard customization options that do not require any technical expertise. Options like drag and drop systems can make this registration forms very common. After the event is over, you will get all the registration data. The attendees’ database can serve as a customer database for your business. Organizing events where you need to track international audience, these online registration platforms offer multiple language options. The payment options are also secured and you can opt for different payment gateways and not just a single source option. One of the most common marketing tools that are offered by the event registration website is email marketing. With the pre existing lists you can also directly message your subscribers. Last but not the least, when you have an updated registration system, you can integrate it with the CRM or Marketing software. While you are working with Evenesis, they will help you create a similar event. To find out more about them, visit https://www.evenesis.com |
Y Us Sdn Bhd (Evenesis)
Evenesis, a complete end-to-end event management system. It is a comprehensive tool and platform for event organizers and planners to use to run and manage events such as conferences, exhibitions, trade shows and weddings. We are the pioneers in implementing an event platform that makes full use of the Augmented Reality technology. We also provide services such as custom software and application development, integration and IT consultancy. Our technologies and platforms are based on Microsoft and we are an MSC-status. Archives
August 2021
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